Introduction
With the modern digital landscape, it is even more important today to have a professional image of your business. Among the first things you do in the process is create a business email. It will enhance your credibility but, at the same time, build the brand image for your company. In this article, we’ll show you how to make a business email in two minutes. It involves giving them a general overview of how to do it on your WordPress website. Therefore, this will be an expansive guide to the entrepreneurs.
Why You Need a Business Email
There is a “why” even before the “how”. A business email is trustworthy because the customer would have a reason to contact the company using the professional email address. More so apparent if one has an email info@yourbusiness.com at one’s disposal.
Saves communication: Business email ensures that there will be a watertight way of communicating without the mixing of the personal messages with the professional ones. Step 1: Determine an Email Hosting Service
Search for an email hosting service, which will host your business e-mail. Examples: Google Workspace: This will come bearing for you powerful tools including Gmail, Google Drive and Google Docs. Microsoft 365-this is the combination of Outlook and other Office Apps-very helpful in case the company has utilized another version of the past when working with Microsoft. Zoho Mail: This is more of an ideal tool if it is for small-scale organizations or if companies are just barely making it, so that’s a great solution, Google Workspace
We will use Google Workspace because this is one of the most common applications used for this tutorial and it is rather easy to use.
Domain Setup
So, in order to establish a business email, it is necessary to have an existing domain name. When you do not have such, you can buy the domain name at any of the following websites:
* GoDaddy
* Namecheap
* Bluehost
Now that you already have your domain, you may go ahead to process the how-to instructions of setting your Google Workspace account.
How to Buy a Domain
Check out the website of any given domain registrar; either can be GoDaddy or Namecheap.
By utilizing the search bar of your preferred domain
Follow on to comply with the instruction requesting that you wish to purchase this domain that you’ve been eyeing for a time now
Step 3: Get Google Workspace
Go to Google Workspace website : Now tap on the website for Google Workspace.
Select a plan: There is one from Google that suits your business requirements, and you can even select one based on feature or storage
Sign up for free trial
All the plans will give you free free trial of fourteen days where you can avail to use the features to test it before getting an account.
Fill business information
Business name: Your business name
Employee: Number of employees accessing an account
Country list the countries
Step 4 Confirm your domain
Confirm the domain you have purchased owns you. You can do this in any of the two following methods: Adding a TXT Record: All you require doing is: In your DNS settings from your domain registrar, add, the TXT record offered from Google. Upload an html file to your site. Login to account with domain registrar. Go to DNS settingsCopy the TXT record by Google.
Copy it and paste it into the TXT record field of your DNS settings.
Go back to Google Workspace and click on “Verify.”
Step 5: Setting Up Your Business Email Address
Once verified, you can create your business email address. Here is how you do that:
Google Workspace Admin Console: You are in control.
Users: Click on the tab “Users” in your Admin Console.
Add User: Click on the “Add User” button. The button will be used to configure a new email address.
User Information:
First and Last Name: Fill in your first and last name as for the user name
Email Address: Fill in your new business email username for example: info@yourbusiness.com
Password: Activate a password to a newly created business email account
Step 6: Getting Access to Your Business Email
Once your business email address has registered, you can then try to access Gmail. This is how to access it, thus.
Access Gmail
Log into your account using the new business email and password
Start emailing, both sending and receiving with the professional address
Adding Your Email Account in WordPress Site to Your Website
But now, let’s get ahead and demonstrate how that can be done in integrating it with the WordPress website.
Step 7: Add Your Email Account to Your WordPress Website.
This will not disturb you whether you want to add your business email on your contact forms on your WordPress site; you can either apply some plugins or directly fill the email address to a contact form. You can do so as shown below:
Using a Contact Form Plugin
Get Contact Form Plugin: You have two of the best of the lot, namely WPForms and Contact Form 7.
New Form: Create New Form using the contact form wizard
Business Email: You must input your business email such that you will receive all the submissions
Add Your Email To Your Site
Login into your WordPress dashboard.
Scroll down to “Settings” > “General”: That is where you put the business email address
Update contact info: Your business email should ideally appear either on your contact page or right at the bottom of the page.
Step 8: Configuring Email Forwarding (Optional)
If you just can’t afford to miss out on any message, you’ll be pleased to know you can make sure email forwarding is totally enabled:
Login to the Google Workspace Admin Console
Select “Users,” and then click on your user account
Select “User Information.” From there click “Email forwarding.
Add a forwarding address. Just enter the address where you want your e-mail forwarded.
One of the actions that an entrepreneur might require to be spotted in professional Internet is putting up their business email. In just two minutes create your business email using Google Workspace having it straight from your WordPress website. In conclusion with these some tips are final and sure to see the brand in the lime and have flow in communicating method.
Final Tips
Keep it Consistent: Use it consistently for recognition across all other platforms.
Check your Spam: You should often check your spam folder so you don’t miss a very important communication.
Get Google Workspace Tools: You will also get productivity tools to boost your workflow with a paid subscription.
Now you are ready to set up and manage your business email with ease. Start presenting yourself professionally today!